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1.
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EDITORIAL POLICIES FOR THE AUTHORS
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Ethical and Humane Considerations
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The Journal of Ultrasound and applied Technologies (JUTPC) is committed to the humane and ethical conduct of all studies involving living subjects.
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Human Subject Studies
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It is the responsibility of the authors to assure that all clinical investigations detailed in manuscripts submitted to JUTPC are conducted in accordance with the ethical standards of the Committee on Human Experimentation of the institution in which the experiments were done or in accordance with the ethical standards of the Helsinki Declaration of 1975. All clinical trials involving human subjects must be registered, retrospectively if necessary, before being considered for publication.
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Animal Studies
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In studies/experiments with animal subjects, it is the responsibility of the authors to assure that their study/experimental procedures comply with the guiding principles in the “Care and Use of Animals” (published each month in the "Information for Authors" of the American Journal of Physiology or available online at
http://www.nap.edu/books/0309053773/html/).
Authors must briefly explain the measures taken to ensure compliance with established guidelines for humane use and care of laboratory animals, citing the origin of these guidelines (e.g. institution’s Animal Care Committee, US Department Agriculture, NIH, National Research Council, others). Authors are also expected to document that their study has approval by the local/appropriate institutional animal care and oversight committee. The authors must indicate this in the “Methods” section of the manuscript.
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Data Protection
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It is the exclusive responsibility of the authors to ensure that the patient’s anonymity be completely protected. It is the authors’ responsibility to ensure that identifying information within written descriptions, photographs (authors should mask patient’s eyes in such a manner as to prevent identification) or pedigrees are not published. If such information is included as essential scientific information, the authors must obtain and submit written specific informed consent of the patient or patient’s guardian in case of minor to publish such photographs in the print and electronic versions of the journal.
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Authorship
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Each author should contribute substantially to the intellectual content of the work from inception to publication of the article. Following conditions must be met to justify the authorship:
1. Author participates in the conception, design, data collection, study procedures, analysis and interpretation of data related to study
2. Author contributes in preparation of draft manuscript and revision of the article, and
3. Author approves the manuscript and any subsequent revisions.
Also, authors must read and agree to the general terms and conditions of the journal before submitting a manuscript for publication.
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Conflict of Interest/financial Disclosure
Authors are required to disclose any financial interests, direct or indirect (dual commitment), that might affect the conduct or reporting of the submitted work. Such financial interests may take the form of corporate appointments, consultancies, stock ownership, other equity interests or patent licensing arrangements with companies mentioned in or related to the subject matter of the article being submitted. A full disclosure is desirable. Such financial interests should be (a) disclosed to the Editor-in-Chief in the cover letter, (b) on a separate conflict of interest page in the manuscript, and (c) on the conflict of interest forms accompanying the article at the time of submission. The conflicts of interest disclosed on the conflict of interest form should be the same as those disclosed on the conflict of interest page in the manuscript. It is the responsibility of the first author and corresponding author to ensure that all coauthors provide the necessary disclosure information. Conflict of Interest forms can be found on the online submission site: (http://www.jaypeejournals.com) and on the JUTPC web site (http://www.ijutpc.com). Conflict of interest information will be published with all accepted manuscripts.
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American Association of Medical Colleges Guidelines
In September 2006, the ASBMR Council voted to adopt the AAMC “Principles for Protecting Integrity in the Conduct and Reporting of Clinical Trials.” Please find a list of these guidelines at the AAMC website. Authors are strongly advised to read the guidelines to ensure that the manuscript and study comply with these principles. We now require that corresponding author initial a line on the conflict of interest form stating that the study has complied with a prespecified analysis. Additionally, each manuscript must disclose, on the conflict of interest page, the role each author has played in conducting the study and in preparation of the manuscript.
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Duplicate Publication
The Journal will not accept duplicate publication of scientific data. Manuscripts submitted to the JUTPC should not have been published/ accepted for publication or simultaneously submitted for publication somewhere else. The “possible” duplicate manuscript should be submitted with the original publication (s) and the authors should provide documentation/statement to justify the originality of the current manuscript.
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Prior Publication
The Journal will accept original manuscripts that contain material that has not been reported elsewhere, except in the form of an abstract of not more than 400 words, or an alternative short communication. If any preliminary report other than an abstract has been published or submitted, copies must be submitted with the manuscript and this must be noted in the cover letter to the editor. Prior abstract presentations must be described in a footnote to the title. Initial submissions must be accompanied by the copyright assignment form, with original signatures of all authors.
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Shared Material
As a condition for publication, cell lines, hybridomas, DNA clones, antibodies, biological reagents and animal models described in papers published in the Journal will be made available to scientists in non-commercial institutions for purposes of replicating the reported studies.
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2.
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EDITORIAL REVIEW PROCESS
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The Editorial team has established a process under which all manuscripts would undergo an initial review by the editorial staff, comprising of an editor, one Associate Editor, and at least one member of the Editorial board to ensure the manuscript meets certain criteria. Under this scheme, some of the new submissions may be returned to the authors without formal review, for reasons that may include:
• Insufficient direct relevance to endocrine surgery,
• Inadequate or unethical methodology,
• Inadequate statistical power or assessment.
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All other successful manuscripts will undergo the peer review process, being referred to one Editor or Associate Editor, who will then identify the reviewers (from the preapproved list of reviewers) to review the manuscript. Reviews and decisions on manuscripts in which the Editor, Associate Editor or any member of Editorial board is a coauthor, will be managed independently by another Editor/Associate editor, in conjunction with a member of the Editorial board.
Corresponding authors will receive a full response detailing any changes required and the decision about the acceptance or otherwise of the manuscript by the Reviewers and Editorial team. Authors who wish to object or appeal an unfavourable decision must do so within two months of the decision of Editorial board. All decisions whether an article is published or not will be the final authority of the editorial board.
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Responsibilities of Reviewers:
External peer reviewers should disclose any potential conflicts of interest that could bias their opinions of the manuscript to the Editor-in-Chief.
All submitted manuscripts are carefully peer reviewed prior to publication. However, it’s the sole responsibility and liability of the authors for all work submitted, opinions expressed, funding and other conflict of interest involved regarding any particular article or advertisement. Any issue raised will be directed to the concerned corresponding author/party. The Editorial board and publishers accepts no legal (including medicolegal) responsibility for the content and opinions expressed in this journal.
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TYPES OF SUBMISSIONS ACCEPTED
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All types of submissions / papers should follow a standard format as described in the “Manuscript component” section.
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Editorials: Usually provide commentary and analysis concerning an article in the issue of the Journal in which they appear. They may include figures and tables. They are always solicited. The editorials would be limited to 1000 words with up to 10 references.
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Original Articles: Reports of original clinical and basic research of interest to the endocrine community are the primary material to be published as original articles. This may include randomized trials, cohort studies and case-control studies. The text would be limited to 3000 words, with an abstract of 250 words, maximum of 5 tables and figures (total) and up to 40 references.
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Reviews and Special Articles: Reviews and Special articles may be solicited or proposed. Review articles will be invited by the editorial board from an expert, group or team with acknowledged research interest and outstanding experience in a particular area. They will cover a contemporary topic and would generally be wide-ranging overviews of a field of research. Proposed reviews/special articles must be approved by the Editor-in-Chief prior to submission. The reviews and special articles will be subject to the standard review process. Maximum length is 3000 words with an abstract of 250 words, up to 14 tables and figures (in total) and 50 references.
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Pictorial Review: This is centered on unique and educational clinical and/or sonographic images or other illustrations. No abstract is needed for this type of submission. The manuscript should be limited to three printed pages. There should be a brief introduction followed by main text. No more than 18 photographs should be submitted and they should be cited in the text. The authors are required to submit the consent of the patient, guardian or parent as applicable, to publish such photographs in the journal.
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Case Reports: The Journal encourages the submission of case reports that highlight practical and/or management issues in patient care. In general case reports should be limited to two printed pages (text and figures) or 1500 words. Consent should be obtained from all patients included in the report, and the report should not contain any identifying information.
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Case Study: Each issue of the journal will feature a case study of typically-encountered clinical scenarios; the detailed perioperative work-up, management and implications will be described. Maximum length is 2000 words with 10 tables and figures (in total) and 30 references.
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How I Do It: This may be solicited or proposed. These are educational and practical articles focusing on the performance of new or existing ultrasound techniques, interventions or applied technologies. They must be accompanied by appropriate illustrations and no more than 10 photographs.
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Comments and commentaries: This may be solicited or proposed, and may cover issues related to a concept, situation, method, practices, technique, program, proposal, research or policy in the application of ultrasound or other applied technologies in perioperative care. The word count for comments (not commenting on published articles) should not exceed 1000 words with up to 6 references and one table or figure. The maximum word count for commentaries is 1500 words with up to ten references and one table or figure.
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Letters to the Editor: The Journal accepts Letters to the Editor that raises some issues related to recently published articles (last 6 months) in JUTPC. The letters should not exceed 400 words of text and 4 references. While not all “Letters to the Editor” will be published, those that are judged worthwhile will be forwarded to the authors of the concerned article and/or to experts in order to provide the opportunity for a response. Whenever possible, they will be published with the reply of the author of the concerned article. Letters to the Editor should be submitted to our online system at www.ijutpc.com/ or sent by email to editor@ijutpc.com
The editors may also accept a letter relating to a brief description of clinical experience by a perioperative medical provider. These letters will have to meet the same requirements of consent and identifying information as detailed in the case report submission paragraph.
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Book Reviews
This will provide some basic information of what the book is all about.
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4.
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MANUSCRIPT COMPONENTS
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Manuscripts should be prepared as a text file with separate files for illustrations. The text field should be in times new roman or Arial font (font size 12), with double spacing, and a 1-inch margin on each side.
The manuscript must be submitted in the following format:
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1.
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Title page including authors details, a running note and reference to the corresponding author with contact electronic information and relevant affiliations of the authors.
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2.
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Transfer of copyright form
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3.
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Declaration documents
a. Conflict of interest
b. Funding
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4.
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Structured abstract and keywords
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5.
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Text of the manuscript
a. Introduction
b. Material and methods
c. Results
d. Discussion including conclusion
e. Acknowledgments
f. References
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6.
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Figures/Photographs/Illustrations and Tables
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Legends to Figures/Photographs/Illustrations and Tables
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8.
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A signature page testifying to the ethical board approvals for the manuscript. The pages should be numbered in the bottom center, the title page being page one and so on. Each section and subsections must start on a separate page. Each Figure/Photograph/Illustration should be on a separate page with legend at bottom.
Letter to editor, comments and commentaries do not require the above mentioned format. Also, the editorials, review articles, special articles and pictorial reviews do not require the above format; however steps 2, 3 and 8 are compulsory.
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1. Title Page
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Title page must be placed as the first page of the manuscript text file and should contain the following information.
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a. Title of Paper
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b. Name and affiliation:
Full name of each author (first name, middle initial and last name) followed by each author’s highest academic degree(s). Name of department(s) and institution(s) with which each author is affiliated and to which work should be attributed.
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c. Address for correspondence: Name, address, telephone number, fax number, and e-mail of the corresponding author.
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d. Reprint request address: Name, address, and telephone number of author to who requests for reprints should be addressed, or a statement that reprints will not be available from the author(s).
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e. Cite all funding sources of support for the publication of work or study.
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f. A short running head of no more than 45 characters, including spaces, Number of Words/Characters in abstract and manuscript, Number of Figures (color and black/white counted separately).
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2. Transfer of Copyright Form
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The appropriate form can be downloaded as a PDF from the Instructions for Authors web page at www.ijutpc.com and must be signed by all authors of a manuscript. The advanced copy may be submitted either by fax or e-mail as a scanned copy attachment. The original copy of transfer of copyright form must be signed by all authors and sent by post to the Editor-in-Chief after manuscript submission.
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3. Conflict of Interest Page
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Authors should disclose all direct or indirect (dual commitment) financial interests that might be construed as affecting the conduct or reporting of the submitted work. Conflicts include relevant corporate appointments, consultancies, stock ownership, other equity interests or patent licensing arrangements. The conflict of interest page is a declaration form submitted as a statement such as the one below.
If no author has a conflict, the statement should read: All authors have no conflicts of interest.
The conflict of interest statement should read, in case there is a conflict: Dr. Y serves as a consultant for X Company; Dr. Z is an employee of Y Company; and Dr. A owns stock in Company Z. All other authors have no conflicts of interest.
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4. Structured Abstract
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The purpose of the structured abstract is to concisely present the data contained in the manuscript and it should be self-explanatory. It should not be more than 250 words. The format should consist of: Introduction, Methods, Results and Conclusions. A list of keywords must be included at the end of abstract. Abstract is not required for case reports, historical, special articles and ‘How I do It’.
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5. Text of the Manuscript/article
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It is extremely important to maintain clarity and succinctness in presentation of material. Manuscript should follow the format to include Introduction, Material and Methods, Results and Discussion (IMRD) and end with a summary paragraph. Authors need to avoid unnecessary repetition in their manuscripts. Do not repeat the results and conclusions in the Introduction section. Conclusions should not be stated anywhere in the Results section. Results should not be restated throughout the Discussion section. Avoid simply restating the Results in the Discussion rather than explaining how each result advances the overall conclusions of the study. The final part of the Discussion should refer back to the rationale for the study and explain how the findings have advanced the issue. We strongly recommend the authors to employ the format and guidelines detailed below.
The International system of Units (SI units) is recommended. It is desirable to include appropriate conversion factors to aid the reader.
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Introduction
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This should clearly state the purpose of the study and identify what issues are going to be addressed. It may make reference to prior publications and address any controversy or deficiency if any.
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Materials and Methods
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This section should describe the selection of the observational or experimental subjects (human or nonhuman) and methods and materials used, including sample size and statistical approaches. Commonly used techniques or methods should be correctly referenced and described in brief. However, unique experiments, methods, technique should be described in adequate detail to allow other researchers/workers to understand the methods and if necessary be able to conduct a similar study.
Please refer to section on Ethical and Humane Considerations and the information regarding mandatory clinical trial registration for studies involving living subjects.
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Results
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This section should succinctly state the results without any lengthy discussion or interpretation of individual data. Data should be presented using tables, illustrations and graphs. Data in table or illustration form should be referenced in the text, not repeated (e.g. detailed information should not be given in text and tables). Statistical tests should be clearly defined and statistical significance should be shown in both figures and tables with the help of superscripts such as a, b, c, rather than *, ¶, # or other non-sequential symbols.
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Discussion
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The Discussion should focus on the new and important findings of the study. The observations should be related to other relevant studies in a logical sequence. It should summarize, but not repeat the Results. The Discussion should end with a summary of the data and conclusions. The conclusions should be linked with the aims and objectives of the study and should clearly state whether the objective was achieved. Limitations of the study should also be mentioned.
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Acknowledgments
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Authors are encouraged to acknowledge those who contributed to the manuscript but who do not qualify for inclusion as authors- technical help, writing assistance, etc. Authors should acknowledge in the manuscript all support for the work, including funding, equipment and drugs.
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References
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The author is responsible for the merit, accuracy and completeness of the references. Any unpublished work or more than three years old abstracts should not be cited. Normally up to 30 references are allowed. Place all the references (double-spaced) at the end of the manuscript. Please ensure that the references listed in reference section do appear numerically and are in order in which they are first mentioned in the text.
Avoid citing authors name in the text as reference. When there is more than one author, use ‘J and colleagues’ style rather ‘et al’ in the body of text. In reference section, if there are more than three authors, name only first three authors and then use et al. Refer to the List of Journals indexed in Index Medicus for abbreviations of journal names, or access the list at http://www.nlm.nih.gov/tsd/serials/terms_cond.html.
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References to journal articles should be in the following format:
Authors (Surname first, list all authors and/or editors up to 6; if more than 6, list the first 3 and “et al”); Title of paper; Journal name as abbreviated in Index Medicus; Year of publication; Volume number; Issue number; and Inclusive page numbers.
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References to books should include
Authors (Surname first, list all authors and/or editors up to 6; if more than 6, list the first 3 and “et al); Chapter title; Editor; Title of book; Year of publication; City; and Publisher.
Volume and edition numbers, specific pages, and name of translator should be included when appropriate when citing a book.
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For references to articles published online before print follow the following order: Author, Article title, Journal title, Year, Month, Day; (Epub ahead of print). Accessed on mm/dd/yyyy. Available at: Website (exact Website, or enough to lead the reader to the link). Sample references are given below.
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References to Online Material:
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Online journal: Horton MA, Boyde A, Rimmer EF What is it all about? Arch Pediatr Adolesc Med [serial online] Available at:http://www.amaassn.org/sci-pubs.html. Accessed November 10, 2001.
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Online journal:
Horton MA, Boyde A, Rimmer EF. What is it all about? Arch Pediatr Adolesc Med [serial online] Available at: http://www.amaassn.org/scipubs. html. Accessed November 10, 2001.
Online reference (website information, not journal related):
Williams A, Lea A, Allen D Kidneys and Cartwheels. Available at:http://www.science.com/. Accessed November 10, 2001.
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Journal article:
Engum SA, Jeffries P, Fisher L. Intravenous catheter training system: computer-based education versus traditional learning methods. Am J Surg 2003;186:67-74.
Book chapter:
Dilworth TF. The nerves of the larynx. In: Jackson C, Jackson CL (Eds). Diseases of the nose, throat and ear. Philadelphia: WB Saunders;1945.
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Entire book:
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Sedjwick C: Major problems in clinical surgery, Philadelphia, 1974, WB Saunders.
References to articles published online before print:
Agarwal A, Gupta SK, Sukumar R. Hyperparathyroidism and Malnutrition with severe Vitamin D Deficiency. World J Surg. Published online April 29,2009;doi:10.1007/s00268-0044-0.
Electronic Pre-print article
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References to articles in press
Paper which has been submitted and accepted for publication may be cited by replacing ‘in press’ with ‘volume and page numbers’.
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Software:
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Epi Info [computer program]. Version 6. Atlanta: Centers for Disease Control and Prevention;1994.
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Online journals:
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Friedman SA. Pre-eclampsia: A review of the role of prostaglandins. Obstet Gynecol (serial online). January 1988;71:22-37. Available from: BRS Information Technologies, McLean, VA. Accessed December 15, 1990.
CANCERNET-PDQ (database online). Bethesda, MD: National Cancer Institute; 1996. Updated March 29, 1996.
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Database:
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World Wide Web:
Gostin LO. Drug use and HIV/AIDS (JAMA HIV/AIDS website). June 1, 1996. Available at: http://www.ama-assn.org/special/hiv/ethics. Accessed June 26, 1997.
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6. Figures/Photographs/Illustrations and Tables
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Tables and illustrations should not include data that can be given in the text in one or two sentences. Tables and illustrations should complement each other and not repeat the text. Type each table on a separate page. Submit tables separately from the manuscript text file. Use Arabic numerals to number tables and cite the tables consecutively in the text. Multipart figures must be labelled (i.e. A, B, C). Please use small, capital letters and place them in Arial font when using figure headings/labels. Each table must contain all necessary information in the table title. Each table must be accompanied by explanatory legends, including definition of any abbreviations.
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Illustrations or Figures
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Do not submit the original drawings or roentgenograms. Illustrations or figures must be submitted electronically as high resolution individually numbered TIFF (Tagged Image File Format) or EPS (Encapsulated Postscript) files online. The authors must obtain and keep on file a written signed permission from the patients and in case of minor from their parents when submitting the photographs of the patient. A scanned copy of this specific consent form must be submitted along with the figure files. The authors must obtain permission to reproduce figures, tables, text, and abstracts if taken from previously published material. Written permission must be obtained from the original copyright holder (generally the publisher or the sponsoring society holds the copyright of an article, not the author) of the journal or book concerned. An appropriate credit line should be included in the figure legend or table footnote, and full publication information in the reference list. Written permission must be obtained from the author of any unpublished material cited from other investigator/s. Please submit figures that are close to publication size to ensure the clarity and legibility when figure is reproduced or reduced in size.
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Color figures: The journal accepts color figures and photographs which add to the quality of the article.
Photographs: Colored or black and white digital photographs must be submitted as jpeg files with number as file name e.g. Figure 1, Figure 5.
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7. Legends to Figures/Photographs/Illustrations and Tables
All legends of figures/photographs/illustrations/tables must be submitted starting on a separate page. The top of each page should also be labelled with that particular figure/photograph/illustration/table’s number, as well as the primary author’s name and title of the manuscript. Legends should be brief and specific.
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Abbreviations
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Use only standard abbreviations for units of measurement, and approved abbreviations when citing journals in your manuscript’s Reference section. The following sources contain complete listings of abbreviations.
• American Medical Association (AMA) Manual of Style.
• List of Serials Indexed for Online Users, published by The National Library of Medicine Click on the heading titled "Databases and Resources", and then on the subheading "LocatorPlus".
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Revised Manuscripts
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We will make every effort to reduce the time between submission and first response and between submission of revised manuscript and second response. In general, failure to adequately deal with issues raised by reviewers with one revision will preclude acceptance of a manuscript. If a revision is not submitted within 90 days, the file on that manuscript will be considered closed.
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Copyright
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IJUTPC holds the copyright of all the editorial content published in this journal. All accepted manuscripts and their accompanying illustrations become a permanent property of IJUTPC and may not be published anywhere in part or full, in print or electronically without written permission from IJUTPC.
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Reprint
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No free reprints will be provided to the author or others. The journal can be subscribed at a discount of 25 percent by the author of the article in IJUTPC.
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Disclosures
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Authors should include all relevant information regarding conflicts of interest and financial disclosure statement.
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5.
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MANUSCRIPT SUBMISSION
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Manuscript Submission
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Manuscripts are received with the understanding that they contain original data that is not previously published or is being considered for publication elsewhere. Only individuals who have made significant contributions to the manuscript should be listed as authors, all other contributions should be noted in acknowledgments.
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Submitting Manuscripts Electronically
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Please log on to www.ms.ijutpc.com and get registered in order to electronically submit a manuscript. Authors will be required to provide contact information, including telephone, fax and e-mail address to get registered. Please do not try to get register in the system more than once as this will create your duplicate profile and may cause technical difficulties in accessing the online system. The system may assume that you are the designated corresponding author and all communications concerning the manuscript will then be directed to you.
Although no printed copies of your manuscript are required, the format of the manuscript remains the same as with the paper submissions. Signed Transfer of Copyright statements are required by the publisher and Editorial board as a condition of publication and should be submitted electronically with the manuscript, or fax, or attachment with e-mail. Authors must submit the original transfer of copyright form by post to the Editor-in-Chief after submitting the manuscript.
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Submitting Manuscripts by Mail
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IJUTPC requires all manuscripts to be submitted electronically. If, for some reason, you are unable to submit a manuscript through our online system, you are advised to submit it as via e-mail as attachment or may like to contact our Editorial Office by e-mail, telephone or fax and we will guide/help you in submitting your paper.
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Editorial office Atul Gaur, Consultant Anesthetist, Department of Anesthesia, Critical Care and Pain Management, University Hospitals of Leicester NHS Trust, Leicester, LE39QP, UK, Phone: +44 (116) 2502315 (office), Fax: +44 (116) 2314791, e-mail: editor@ijutpc.com , atul.gaur@uhl-tr.nhs.uk
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6.
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POST ACCEPTANCE
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Page Proofs and Corrections: Corresponding authors will receive electronic page proofs to check the copy-edited and typeset article before article goes to press/publication. Portable document format (PDF) files of the typeset pages and support documents (e.g. reprint order form) will be sent to the corresponding author via e-mail. Complete instructions will be provided with the e-mail for downloading and printing the files and for faxing the corrected pages to the publisher. It is the author’s responsibility to ensure that there are no errors in the proofs. Changes that have been made to conform to journal style should be allowed to stand if they do not alter the authors’ meaning. Proofs must be checked carefully and corrections faxed within 24 to 48 hours of receipt, as requested in the cover letter accompanying the page proofs.
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Reprints: Reprints may be ordered by using the special reprint order form that will accompany the proofs. Please note that the address for ordering reprints is different from the address to which you return your proof.
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